As businesses increasingly rely on digital documents to boost efficiency, data security and compliance challenges become more critical. For businesses, selecting the right document software isn’t just about features—it’s about ensuring software compliance with strict data privacy and security standards.
In this article, we’ll break down the key compliance standards to consider when choosing document software, helping your business documents securely and stay compliant.
What is Software Compliance and Why it Matters for Business
Software compliance refers to ensuring that software is developed, used, and maintained in accordance with legal, regulatory, and industry-specific standards. These standards are designed to protect data integrity, enhance security, ensure privacy, and maintain the overall quality and reliability of software systems.
Choosing compliant software helps businesses avoid legal risks, avoid penalties, and safeguard both customer and internal data from potential data breaches or misuse. Now let's take a look at the specific compliance standards.
Key Compliance Standards and Regulations for Document Software
Here are the top compliance standards businesses should consider when selecting document softwares:
1. GDPR (General Data Protection Regulation)
For software that handles personal data of EU residents, GDPR mandates data protection features like encryption, access control, and data deletion to ensure document compliance with privacy laws.
2. ISO 27001, 27017, and 27018
ISO 27001 ensures software providers meet the highest software security standards. ISO 27017 focuses on cloud security, while ISO 27018 addresses privacy in cloud environments, helping businesses with their document management compliance.
3. SOC 2 (Service Organization Control 2)
SOC 2 ensures that software providers implement security controls to protect sensitive data, covering five trust service criteria: security, availability, processing integrity, confidentiality, and privacy.
4. PCI DSS (Payment Card Industry Data Security Standard)
For software processing payment card information, PCI DSS ensures strict security measures to prevent data breaches in payment transactions. It is crucial for maintaining security regulatory compliance in industries that handle payment data.
5. FISMA (Federal Information Security Management Act)
FISMA applies to U.S. government agencies and contractors, requiring regulatory document management software to meet stringent security standards for protecting government data.
6. eIDAS (electronic IDentification, Authentication, and trust Services)
eIDAS ensures compliance for electronic signatures and document authentication in the EU, making sure documents are legally valid and secure in accordance with document compliance standards.
7. CCPA (California Consumer Privacy Act)
CCPA mandates privacy protection for California residents, requiring businesses to offer data access, deletion, and opt-out options. It ensures compliance with software security requirements related to consumer data protection.
How to Choose the Right Document Software
To select compliant document processing software, follow these steps:
1. Know Your Compliance Requirements
Identify relevant compliance standards based on your industry and region, and make sure the software you choose aligns with these laws. This helps ensure that your software is part of a regulatory document management system that meets necessary standards.
2. Check for Certifications
Look for software that provides certifications like ISO 27001 or SOC 2, which validate that the software meets high software security standards and addresses document management compliance.
3. Assess Security Features
Evaluate essential security features such as data encryption, access controls, audit logs, and user authentication. These features help your company meet software security requirements and ensure security regulatory compliance.
Conclusion
Selecting compliant document software is a crucial step in ensuring the security and compliance of your company’s documents. By understanding and adhering to regulations like GDPR, ISO 27001, and SOC 2, businesses can confidently protect sensitive data.
Document software like LynxPDF is designed specifically for businesses, provides robust compliance standards, making it the ideal choice for businesses looking to keep their document secure and compliant.
Try LynxPDF today and experience a secure, regulatory-compliant document workflow for your business!
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